Exhibitor’s Terms & Conditions

Merchants may only sell works of art, self-made handicraft items or legal commercial items.

Please note that no food, drink, sexually explicit material or any scented products (e.g. soaps, perfumes, colognes, candles, paint, etc.) may be sold at this event. We also ask that all vendors refrain from wearing any scented products on the day of the event out of respect for employees and patrons who are allergic or sensitive to scents.

Any vendors wishing to sell any form of weaponry and any artist wishing to create art at the show, must have prior approval from the event organizers to do so.

We are happy to be hosting some French vendors and shoppers and we encourage vendors to have signage in both official languages.

Tables and booths must be staffed at all times during the opening hours. Exhibitors must keep their areas clean both during and after the event. Exhibitors will be responsible for any damage caused by them to the exhibit area. No portion of a display, boxes, packing materials, etc. can obstruct any aisle or doorway. All Fire Extinguishers, Hose Cabinets, Fire Exits, Fire Alarms cannot be blocked or covered at any time during the event. Smoking is not permitted in the Event Hall.

Payment & Cancellation

Exhibitors and Sponsors understand and agree to pay the fees as listed on the Submission Form. Payment is due by December 1st, 2013. For Early Bird sponsorship opportunities, please consult with your Game Summit representative. If payment has not been received by December 1st, we will open your space as being available.

Exhibitors wishing to cancel an exhibit space must provide the request for cancellation in writing. If cancellation of space is made after January 12th, 2013, it will result in the forfeiture of all monies previously paid to Game Summit and the space may be reassigned or resold.

Setup & Move-out

Setup time is between 14:00 and 21:00 on Friday February 1st, 2013 or 7:00 and 9:00 on Saturday February 2nd. Tear down time is between 17:00 and 21:00 Sunday February 3rd. If you are a sponsor that requires special attention, please contact your Game Summit representative for special arrangements.

Liability & Security

Game Summit (a brand of UniForge Inc.), its partners and Le Palais des congrès de Gatineau are not responsible for any theft or loss. Security will be on site during event hours.

The Exhibitor agrees to protect, keep, and save UniForge Inc., the producer and promoter of the event, forever harmless from any damage(s) or charge(s) imposed for violations of any ordinance or regulation by the Exhibitor, his/her employees or agents, as well as failure to comply with the terms and agreements of this contract. Further, Exhibitors shall at all times protect, indemnify, save, and keep harmless UniForge Inc. against and from any loss, cost, damage, liability, or expense which arises out of or from or by reason of any act or omission of the Exhibitor, his/her employees, or agents.

In the event that the Palais des congrès de Gatineau or any part of the exhibit area thereof is unavailable, whether for the entire event or a portion of the event, as a result of fire, flood, tempest, snow storm, or other such cause, or as a result of governmental intervention, or agency which UniForge Inc. has no control, or should UniForge Inc. decide that because of any such cause it is necessary to cancel, postpone, or re-site the event, or reduce installation time, exhibit time, or tear down time, UniForge Inc. shall not be liable to indemnify or reimburse the Exhibitor in respect of any damage or loss, direct or indirect, arising as a result thereof.

UniForge Inc. shall have the full power in the interpretation and enforcement of all contract regulations contained herein, and the power to make such amendments thereto, and such further rules and regulations as shall be considered necessary and proper. The foregoing represents the agreement between the undersigned Exhibitor and UniForge Inc. the producers and promoters for the event held on Saturday February 2nd to Sunday February 3rd, 2013.